Transparency Information

(Translated with DeepL)

Information on the handling of personal data of students, participants of further education courses, employees, guest lecturers, alumni, companies and partners of Filmakademie Baden-Württemberg under data protection law

1. Contact details of the controller responsible for processing

The controller within the meaning of the General Data Protection Regulation is

Filmakademie Baden-Württemberg GmbH
Academy yard 10
71638 Ludwigsburg

Telephone: 07141 969-82102
E-mail: datenschutz(at)filmakademie.de

Mr. Stephan Hartinger has been appointed as data protection officer:

Mr. Stephan Hartinger
Coseco GmbH
Telephone: 08232 80988-70
E-mail: datenschutz(at)coseco.de

2. Which sources are used to collect personal data?

We process personal data that we have received from you in order to carry out your studies / further education (students, participants), to carry out the employment relationship (employees), to fulfill contracts (guest lecturers, companies, partners) or on the basis of your consent.

On the other hand, we process personal data that we have legitimately obtained from publicly accessible sources (e.g. authorities, commercial and association registers, press, media, internet) and are permitted to process.

Personal data relevant to us may include
Surname, first name, address (street, zip code, town, country), date of birth, place of birth, contact data, tax ID, social security number, bank details, health insurance, etc.

3. What is your data processed for (purposes) and on what legal basis?

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR Art. 9 to Art. 13), the Federal Data Protection Act (BDSG) and all other relevant laws (e.g. BetrVG, ArbZG, etc.).

First and foremost, data processing serves to establish and carry out studies / further education, employment and teaching at Filmakademie Baden-Württemberg as well as to carry out and fulfill our business activities.
We also process your data in order to fulfill our legal obligations as an employer, particularly in the area of tax and social security law.
Where necessary, we also process your data in order to protect our legitimate interests or those of third parties (e.g. authorities).
For public image reporting on courses and public events and for their promotion, Filmakademie Baden-Württemberg or third parties commissioned or otherwise authorized by it (e.g. radio, press) may independently create image and sound recordings that may show the participant(s) of the event. These image and sound recordings may be processed, used and publicly reproduced by Filmakademie Baden-Württemberg and third parties commissioned or otherwise authorized by it (e.g. radio, press).
Data processing for statistical purposes.
Insofar as special categories of personal data are processed, this serves the exercise of rights or the fulfillment of legal obligations under labor law, social security law and social protection law within the framework of the employment relationship.
In addition, the processing of special categories of personal data may be based on consent (e.g. company health management).

If we wish to process your personal data for a purpose not mentioned above, we will inform you in advance.

4. Disclosure of data to third parties

Within Filmakademie Baden-Württemberg GmbH, only those persons and bodies (e.g. departments, works council, representatives of severely disabled persons) will receive your personal data that need it to fulfill our contractual and legal obligations.

In addition, we may transfer your personal data to other recipients outside the company if this is necessary for the fulfillment of contractual and legal obligations. These may be, for example

Public authorities (e.g. pension insurance providers, professional pension institutions, social insurance providers, tax authorities, courts)
Banks (SEPA payment institutions)
Acceptance offices of the health insurance funds

We transmit data to third parties if we need it to fulfill a contractual obligation.
Data will not be transferred to third parties for purposes other than those listed under point 3.

5. Transfer of data to third countries

If we transfer your personal data to so-called third countries outside the EU/EEA, we will inform you in advance.

6. Storage period of the data/deletion periods

We process and store your personal data for as long as it is necessary for the fulfillment of our contractual obligations and for all other purposes mentioned under point 3 or as provided for by the retention periods provided for by law.

If the data is no longer required for the fulfillment of contractual or legal obligations, it will be regularly blocked for further processing or deleted in accordance with the statutory provisions.

7. Data protection rights of the data subject (GDPR Art. 15 to Art. 21)

You can request information (Art. 15 GDPR) about the personal data stored about you at the above address, and you also have the right to receive the data you have provided in a structured, commonly used and machine-readable format. In addition, under certain conditions, you can request the rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR) of your data. You also have the right to restrict the processing of your data (Art. 18 GDPR) and the right to data portability (Art. 20 GDPR).

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (f) of Article 6(1) GDPR. [GDPR (data processing on the basis of a balancing of interests). This also applies to profiling protected by this provision within the meaning of Art. 4 No. 4 GDPR, which may be carried out, for example, for customer advice and support and for sales purposes.

If you object, your personal data will no longer be processed unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

You have the right to object to the processing of your personal data for direct marketing purposes without giving reasons (Art. 21 GDPR). This also applies to profiling insofar as it is associated with such direct advertising. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection can be made in any form. You can find our contact details in section 1.

If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims.

Right to withdraw consent under data protection law (Art. 7 para. 3 GDPR)
You can withdraw your consent to the processing of your personal data at any time and without giving reasons. This also applies to the revocation of declarations of consent given to us before the EU General Data Protection Regulation came into force.

8. legal or contractual provisions on the provision of personal data and possible consequences of non-provision

You have the right to lodge a complaint with the data protection officer named above or with a data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 BDSG). The data protection supervisory authority responsible for us is

The State Commissioner
for Data Protection and Freedom of Information Baden-Württemberg
Königstraße 10a
70173 Stuttgart

If you have any questions about your personal data, you can contact us at any time by e-mail (datenschutz(at)filmakademie.de).

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